Most of the features in this release are feedback from the industry in how we can improve simpliSWMS for them. If you have any great ideas or feedback please email simpliSWMS support.

Request for revision: Users of PC organisations will soon notice a new function called "Request for revision”. This enables the PC user to ask the PCBU for a new revision of the SWMS. Upon request, a notification will inform the PCBU that a request for a new revision has been made and the reasons for the new revision will be sent to the PCBU. Users can access the button by going to the SWMS and selecting the "Menu" button or the "Revision History" tab.

Project Activity log: Users may now examine the activity log for a project to see what updates were made and by whom. To see this section select the “Activity log” button from the SWMS register page by clicking on the three dots next to the project name on the right-hand side, and then clicking on “Activity log” button. 

PCBU business details when a PC invites them to a SWMS: When a PCBU user receives an invitation to a SWMS, the name of their business was previously provided at the bottom of the SWMS. We have since moved this information to the top of the page where it’s more visible. 

Search SWMS ID in monitor dashboard page: User are now able to search for SWMS ID in the search field on the monitor page. 

Filtering the new SWMS after clicking on the confirmation button: When a PC user invites a PCBU to a new SWMS the PC user is now returned to the SWMS register page with the new SWMS filtered so theycan view the SWMS right away without having to search through their list of SWMS. 

Filter by business unit in the admin section: In the user admin section users are now able to filter users by business unit name. 

SimpliSWMS in New Zealand: simpliSWMS has officially launched in New Zealand. We are now providing services to PC organisations to be able to use simpliSWMS in New Zealand. Note that the SWMS HRCW for NZ is following is the same legislation as NSW HRCW. The following features have been enabled. 

• Support for NZBN direct lookup  

• Supporting NZ mobile numbers to send SWMS via SMS 

• Supporting NZ timezone (NZST) 

• Supporting NZ google address lookup 

HRCW and content update: The HRCW for "Work in an area that may have a contaminated or flammable atmosphere" now includes updated information about silica. Users are now able to select and choose relevant content about silica for their SWMS. 

Remember last filter for the monitoring and main dashboard: The last filter that was applied to the SWMS register, Main dashboard, and Monitor dashboard pages will now be remembered. The user-selected filters will be remembered and still be active after navigating to a SWMS and returning by hitting the back button. 

New content for the road and civil: We have updated the content for HRCW work in the road and civil trade areas. 

Define criteria flow, hide decline button: There is no justification for rejecting the SWMS if the PC user selects “Yes” for each of the define criteria questions. As a result, if all the questions are answered affirmatively, the declined button has been removed. If “No” is selected for one of the define criteria questions, then the user can decline the SWMS. 

Office 365 update: We have increased security for the Office 365 login. 

Update to the download PDF: The process of creating the SWMS PDF has undergone a number of adjustments. This includes designing the SWMS PDF for speed and enabling the inclusion of various image files in the PDF. 

Email and mobile are not mandatory for workers when do not send field is checked: The email and mobile fields for the worker are no longer required when "Do not send" is selected on the worker page. 

Remove simplibuild.com.au in emails: Emails are now sent from simpliSWMS.com.au instead of simplibuild.com.au.  

Bug fixes: 

Worker registration on laptop: When signing a SWMS on a laptop, employees occasionally had trouble since the system would not detect the user scrolling down and viewing the text. This problem has been resolved in this release. 

Hide projects that do not meet the filter selection: The SWMS register page's filters, such as the one with Revision more than 1, should display all SWMS with more than one revision, but some SWMS with just one revision and empty projects were displayed. This has been corrected. 

Duplicated SWMS had multiple workers: Some SWMS that users duplicated also carried over the worker information. In this release the worker details are not included in the processes -  only the SWMS information is replicated. Once the SWMS is activated, users will need to manually add the workers. 

Reset address field when user changes the country: When a user enters the address and then decides to change the country location, the address fields will be cleared and reset. 

Certain SWMS were not working in Kiosk mode: We have fixed this., and the SWMS will now show up on kiosk mode

Kiosk mode translation crashed: Depending on the language and SWMS requirements, the SWMS occasionally crashed when a user was using the translation feature in kiosk mode. This has been fixed. 
SimpliSWMS icon missing on Gmail: Users with Gmail accounts occasionally received emails from simpliSWMS without the company's logo. This has been fixed. 

Unable to archive and unarchive suspended SWMS: SWMS that were suspended could not be archived or unarchived by users. For users who may need to unarchive a SWMS that was suspended, we have enabled this option. 

Monitor field count in the main dashboard: Due to some SWMS that were overdue but in a suspended or paused state, the monitor field count in the main dashboard occasionally displayed the inaccurate figure. This has been fixed. 

Update of the pause email: We updated the pause email body content, as it was displaying the incorrect layout of the SWMS ID. This has been fixed.   

New API version 7 has been released to production. As part of the upgrade of simpliSWMS the API platform has been upgraded to as well to version 7. With this upgrade, the previous version of API’s are no longer supported and anyone still using the old API will need to migrate to the new version.

Before you begin, please make sure that you have a valid API accesskey and secret, obtained from SimpliSWMS support. Access to API’s are only available to enterprise customers, if you wish to get access or upgrade your account please contact SimpliSWMS support. If you’re running an older version of the API, upgrade to the latest version to take advantage of new functionality or to streamline responses so the API is faster for you.

HRCW and legislation update: We have made some updates to the wording of Flammable in the High-Risk Construction Work (HRCW) to Contaminated/Flammable. We have added more content to this HRCW in response to feedback from the industry. Next time you use this HRCW in your SWMS you will see more content for you to select from. 

Multiple SMS sent to workers: We have added limits on how many SWMS can be sent to a worker within a set time frame. This is to prevent a worker from getting spammed by multiple SWMS invites. If you need to send a worker more than three SWMS via SMS, we suggest you wait a few minutes before sending the fourth SWMS. 

Archive projects: When you archive a project you can now choose to turn off the notification informing users on the project that it has been archived. We recommended that users on the project are notified when a project is archived so the notification is turned on by default. 

Suspended message update: We have made a few changes to the ability to suspend SWMS. For example, users will not be able to suspend SWMS that are not active status. We have also updated confirmation messages to ensure the user understands the process of suspending SWMS. 

Conformation page when inviting a PCBU: PC users will now be shown a confirmation page when they have invited a PCBU to a SWMS for their project. This will enable the PC user to acknowledge the SWMS being sent out, and have the ability to copy any details which they may wish to send outside of simpliSWMS. 

Mandatory review flow: We have made changes to this flow. 

• Update to the define criteria pop up box to allow users to open and close while reviewing the SWMS. 

• Ability to edit the SWMS when reviewing feedback. 

• Added icons in the Summary/admin section to easily show which users are still yet to review SWMS. 

Removal of conform app: We have moved simpliSWMS from the Conform application as the Conform application will no longer be required.  We have put a hold on any new features being developed for Conform. This does not impact simpliSWMS in any way. 

Mobile UI update: We have made changes to the mobile UI for simpliSWMS to cater for the new models of iPhone which have a different screen size and resolution. 

Email notification of archived and unarchived SWMS: We have implemented notifications when a SWMS has been archived or unarchived. Any user who is on the SWMS, will be sent an email notification advising them of the archive/unarchive and who has performed it. There is also an option to turn off the notification for the SWMS when performing the archive/unarchive function. 

Creating a SWMS in another business unit: We have added the ability for an organisation administrator to create SWMS in another business unit. Now any organisation’s main administrator will have access to create SWMS in another business unit and no longer need to switch organisation to perform this action. 

Saving filters: In response to feedback we have implemented filters that can be saved when going to and from pages and menus. It’s possible to clear the filters by clicking on the clear button or “X” button next to them 

Opening SWMS on a new page: In response to feedback you can now open SWMS on a new tab/page by CTRL + clicking on the left mouse button to open the SWMS in another tab from the SWMS register page. Or you can use the middle mouse button to open the SWMS. Note if you have made changes to how your mouse buttons are configured on your PC , you will need to adjust accordingly. 

Organisation switcher: If you are in multiple organisations, you can switch which organisation you wish to view simpliSWMS for by clicking on the top right hand profile icon and then clicking on the business name. It is still recommended that users are only part of one organisation to prevent confusion. 

Removing yourself from an organisation: If you are in multiple organisations you can now remove yourself from other organisations by clicking on the top righthand profile icon and then “Manage Account” and then selecting which organisation to leave by pressing on the “Leave Button”.  

Normal project users to create and invite users to SWMS: Feedback from the industry is to be able to allow normal project users who have been added to the project to have the ability to create and invite PCBU to a SWMS. We have implemented this feature in this release. 

Bug 

Duplicate button missing: The duplicate button when creating a new revision was removed and has now been put back. The duplicate button will allow the user to duplicate an existing SWMS that they have access to.   

Archiving SWMS: When archiving a SWMS and then immediately un-archiving a SWMS that is not active, it was not returning the SWMS back to the original status. Instead, it was putting the SWMS back in active status when it should have been draft, suspended or review status. This has been fixed. 

User page in admin section: The user page under the admin area has been refactored to provide improved performance. At times we noticed this page was taking a while to load. You should notice that this page is now quicker to load and refresh. 

Filters not working after refresh: After refreshing a page that has filters, the applied filters did not work until they were removed and added back again. This has been fixed. 

Creating a new project in a different business unit: When creating a new project in a different business unit the project name was not showing correctly until the page was refreshed. This has been fixed. 

Copy and paste of ABN number: When copying and pasting an ABN number the system would at times fail to perform an ABN lookup. This has been fixed. 

One of our biggest release to date.

Record past revision data: In the Revision History tab records of the past SWMS are now accessible and stored for future audits. These are the details of the users and when the SWMS was reviewed, and the workers who have been signed into the SWMS are now shown in the past revision.

Rebranding of simpliSWMS: You may have noticed our new home page at simpliSWMS.com.au which now shows users who have not signed up with the platform all the key features which take simpliSWMS to another level compared to other platforms. We are confident that these features will help project teams improve how they deliver their SWMS to workers. As part of this update, we have also removed reference to our other application simpliBuild. 

Update of the secondary navigation bar: We have updated the secondary navigation bar menu names to make it easier to understand what each of the tabs/menus represents in simpliSWMS. 

Below are the changes 

Update of the primary navigation bar: We have updated the primary navigation bar menu names to make it easier to understand what each of the menus represents in simpliSWMS. 

Below are the  changes 

SWMS Dashboard update: We have made a massive update to our SWMS dashboard page by introducing a graphical view for SWMS statistics that are clickable. Ou can now narrow down the search filter by clicking on the pie chart to refine the search results.

Monitoring Dashboard update: As per the SWMS dashboard we have updated the monitoring dashboard to have a graphical view.

Ability to unarchive a project: We have received many requests for help from people who have mistakenly archived projects and wish to undo that. We have built a function in the menu tab where you can unarchive a project. Note that unarchiving a project will unarchive all SWMS that are assigned to the project and restart the monitoring activities. Also note that when a project is archived and then unarchived an email is sent out to all the project admins of that project.

PCBU reviewer field moved: We have moved the reviewer field to the end of the SWMS admin page. Our latest survey highlighted that this field was causing confusion even though it was an optional field. By placing this field at the end of the process you can now clearly establish if you require this field.

Bugs: 

New Project button: The new project button was out of alignment on the SWMS register page in  mobile view. This has been fixed in this release. 

Security update on API: Security at simpliSWMS is one of the key items for us and our customers. We have made multiple improvements keep improving security. In this release, we have made further improvements to the API and login activity. Users can now see their login activity under the My Profile section.

Pausing a SWMS: A new feature has been introduced that allows you to pause a SWMS until a required date. This feature is very useful for PCBU’s who have started on a job and are not required to come back on site until a later date, or if the job has been put on hold. Putting a SWMS on hold can be done from the SWMS menu button. All monitoring or alerts will also be put on hold during this time. In the event you want to “resume” the SWMS earlier you can do this by clicking on the “Resume” Button in the SWMS menu. Detailed instructions can be found here

Free accounts message for revision and monitor function: Free accounts do not have the ability to create revisions or monitor a SWMS. These users will now see a popup message which will allow them to turn on this feature for their organisation. 

Export SWMS details of a project to a CSV file: From the Dashboard screen users will now be able to export all the SWMS details for a selected project to a CSV file.  

Email templates updated: Emails from simpliSWMS now have the email address of the sender included in the body of the email. This will help people understand who has invited them to the SWMS, and they can alternatively reply to the email if they have any questions which will send the email to the sender . 

Design updates to the approval stages for SWMS: We have updated the flow for enterprise accounts during the approval stages. You will be able to see clearly who has and who has not approved the SWMS from the PC side. 

New API to invite workers: As requested we have implemented a new API that enables organisations to invite workers to a SWMS via the API. More detail on this can be found in the API documentation. 

Creating SWMS for a private job (Non-PC appointed job): PCBUs can now use the platform to create SWMS for jobs that do not have a PC appointed. Simply click on the checkbox “Non-PC appointed job” when creating a SWMS. 

Organisation switcher: Users who have moved jobs or are working for multiple companies can now use the platform with one login. We have implemented an organisation switcher in the profile menu bar. Users are now able to change which organisation they are logged in as.

Bug

Updating organisation address: We have fixed the confirmation process when updating organisation address . This can now be done by an organisation administrator in the business settings under the admin menu. 

Blue information box: The blue information box on the right-hand side that provides information on what each field means, has been fixed in the mobile view. 

Monitor dashboard showing incorrect date: Some SWMS that had been archived and then un-archived in the monitor dashboard were showing the incorrect created date. This has now been fixed. 

Support button: The email support button located in the profile menu has been updated to allow users to add an attachment when sending a support request.

Security Enhancements. We continue to improve security on the platform and have made several security enhancements in this release.

Upgrade free account to have company logo: Users who are on the free subscription and want the ability to have their own logo on their SWMS can now do so by upgrading their account. To upgrade from the Business settings in the admin section click on the logo to go to the upgrade screen.

Users mistakenly press the active button: Some users have reported that they have mistakenly pressed the active button to activate the SWMS when they were actually trying to decline the SWMS. We have made changes to the design so that now the active button is greyed out when user has entered comments in the comment field to decline the SWMS.

Updates on the special banner: We have made design changes to the special banner to bring existing and new users a pop-up messaging banner to provide details about new subscription specials.

Worker API Update: Improvements to the worker API have been made in this release. More information on the update can be found in the API documentation.

Bugs:

Overdue monitor: The overdue monitor count on the main dashboard included suspended SWMS. We have removed this so that no suspended SWMS are counted towards the monitor overdue count on the dashboard.

SWMS PDF grouping all risk and hazards: The downloadable PDF of the SWMS was grouping all the risks and hazards into one section making it unclear which risk and hazard the control was linked to. We have now implemented each risk and hazard in its own section.

Unable to update user details: Some users were not able to update their mobile number, first and last name. We have created a “Manage Account” menu, which can be accessed by clicking the profile icon on the top right hand of the page. Updating details here will also update details on all existing SWMS. 

No default filter on the project page: We have removed the default filter on the project page, and also included a message to inform users if there are any filters turned on. Users can click on the “Clear Filter” button to clear any filters.

Archiving project sends an email notification:  When users archive a project it will now send an email notification to all the project admins and organisation admins advising them that the project has been archived.  

Upgrade paths of free users: We have added the ability for users to upgrade from a free plan to a paid plan. These upgrade buttons can now be found on the Monitor and Worker dashboard pages. 

User access to the “New Project” button: We have removed the restriction on the “New Project” button, allowing any user to be able to create projects. If a normal user creates a new project their access will be set as a project admin for it. 

Bug: 

Release notification message: The release notification number under the profile menu was not showing correctly. This has now been updated. 

Onboarding page continue button: At times users would have to click on the “Continue” button twice to continue to the next page. We have fixed this issue and the “Continue” button now saves and refreshes the page. 

Worker dashboard unknown error: We have fixed the unknown error that users may have received when they had no workers set up in the system and tried to go to the worker page. 

Duplicate mobile numbers with +61: There was an issue where users would be able to register their mobile numbers twice by entering in the number and changing the starting digits to +614 instead of 04. We have updated this so that any numbers that start with +614 is treated as 04 

Users who are in multiple organisations: Users who have signed up multiple times for different businesses are now tagged to the organisation with which they have signed in during that session. 

Error when signing up: Some users experience a time out error when attempting to change from a free plan to a paid plan. We have fixed this issue by extending the session time out so that users will have more time to complete the checkout process. 

Creating SWMS skips to the last HRCW icon: At times, when users create SWMS and have multiple HRCWs for a SWMS it would skip to the last HRCW icon, instead of going to the next one in sequence . This has now been fixed. 

Trade skill on summary page: In the summary page of the SWMS we have now included the type of trade skill on which the SWMS has been created.

PCBU Standard plan subscription limits: The SWMS limits have changed for the PCBU standard subscription plans. Any new organisation that signs up to this plan will have the new SWMS limits. 

Worker page audit: On the worker page, there was no logging/audit for a user to revert to. Therefore users would not know who changed, or updated details on this page for a worker (for example, when a user updates the mobile number or name of a worker). Now we have included a worker log button where users can view any changes made. 

SWMS create date on summary page: In the summary page of the SWMS we have now included the create date of when the SWMS was created.

Dashboard update: On the dashboard page any SWMS that are in a draft and have not had a HRCW defined are hidden by default from the results table. Users can still view these SWMS by unchecking the “Show hidden SWMS” box

Bug

Unable to filter  SWMS by “PC declined with comments” on the project page: You can now filter SWMS  by “PC declined with comments” on the project page by turning this filter on/off. 

Project page auto scroll to top: When clicking on a expand or collapse button on project of the project page, the user would at times automatically scroll to the top of the page. We have fixed this so users are no longer redirected to the top of the page. 

Worker API update: We have made changes to the worker API. More details of this can be found in the API documentation. 

Error when searching worker: When searching for a worker on the worker page a network error would sometimes appear. This has been fixed. 

Pop up of the upgrade screen on the worker and monitor dashboard: On the worker and monitor dashboard if a user refreshed the page continuously it would quickly bring up an upgrade message box. We have fixed this issue. 

Subcontractor Premium worker dashboard error: Users on the subcontractor premium plan received an error when refreshing the page multiple times. This has now been fixed.  

Dashboard: The draft statistics on the dashboard page now include SWMS which have revision 2 or higher and draft SWMS in progress.

Bugs

API in creating projects: Projects API was not creating the project in the correct business unit. We have fixed this issue and now projects can be created in the allocated business unit via the API call.  

No emails were getting through when adding a new user via admin: When adding/inviting a new user to the simpliSWMS platform the email function was broken and emails were not being sent. This has now been fixed and emails are correctly being sent/delivered to the users. 

Monitor/Worker dashboard entering backspace issue: When pressing the backspace button on the monitor and worker dashboard it is deleting all the filtered searches leaving the last one. We have fixed this so that the backspace is no longer deleting any filters that may have been selected.  

Monitor dashboard unable to search for worker's project: On the worker dashboard users were not able to search projects that were linked to the worker. The search result only showed up the SWMS results. We have fixed this so that now it will show both the SWMS and project results when a user is searching in this field.  

Filter on worker page: – The user was unable to filter by revision on the worker page. This has now been fixed and users will be able to filter by all revisions for that SWMS on this page.  

PDF Download unable to download any SWMS that have a GIF file attached: With the new PDF service we have found that users who upload a GIF file to their SWMS were not able to download a PDF version of the SWMS. This has now been fixed and users are now able to download SWMS that have GIF files attached.   

Users signing up to a free account were unable to create a project: New users were locked down in the ability to create a new project. This issue has now been resolved and new users who signed up to the platform will be able to create multiple projects.  

Enterprise users missing logo: Some of the enterprise users accounts were missing their company logo in the PDF version of the SWMS. This has now been fixed.  

Unable to re-send invite to workers on SWMS that has been un-archived: Users were getting an error message when trying to resend an invite of a SWMS which was recently un-archived. This issue has now been resolved.  

Unable to filter by PCBU on the dashboard: We have fixed the ability to filter by PCBU name on the main dashboard for simpliSWMS.  

Free accounts upgrading to an enterprise account: Users who are upgrading their free account to an enterprise account were not set as organisation administrators. We have changed this so that the user who upgrades the account will now be automatically set to the organisation administrator.  

Monitor frequency field error with decimal number: When entering in a number with a decimal in the monitor frequency field the page will error out and the user is not be able to proceed to the next step. We have locked this field down to only include whole numbers that are greater than 1 day.

File upload with space and special characters: Files that are uploaded to the platform which have a space or special character in the file name caused an error for the image to be shown correctly. This has been fixed in this release and files with these characters will be renamed and the special characters removed from the file name.

Unable to go back from assisted mode: Users who choose assisted mode to sign into their SWMS were not able to cancel or go back to the worker dashboard. We have now included a back button on the top of the page so that users are now able to go back.  

New PDF (Portable Document Format) services: We have upgraded our PDF service. What does this mean? Users who download a physical copy of the SWMS in PDF will now notice that the SWMS PDF layout has been improved. Footers and headers were added to the PDF, and each HRCW is started on a new page.  

Ability to search archive projects: In the project search filter users will now be able to search projects and SWMS which are archived. A filter “Archive” chip will also be shown at the end of the project/SWMS name to show users which results in their search are archived. 

Ability to un-archive Projects: We have had a lot of support requests from users who would like to un-archive a project which they may have accidentally archived. We have implemented a new feature in this release that will enable users to un-archive projects and all their SWMS. You can find more detail about un-archiving a project here.

Ability to un-archive SWMS: As per the above ability to unarchive projects we have also implemented a feature to un-archive a single SWMS. You can find more detail about un-archiving a SWMS here

Bugs: 

Incorrect figures for the overdue dashboard: Incorrect SWMS details were showing when clicking on an overdue SWMS. We have found that any SWMS that were suspended were still being counted to the overdue statistics. This has now been fixed. 

Monitor dashboard searching: By searching with an empty filter on the monitor dashboard, it would give an application error. This has now been fixed 

Warning message when removing trade skill: An unnecessary warning message was displayed when trying to remove a selected trade skill. We have removed this message in this release. 

PDF layout issue for users with long names: Any users with long names would notice an overlap in the PDF if they were to download a physical copy of the SWMS. 

Unable to add in a secondary contractor: PCBU creators of a SWMS were not able to add in a secondary subcontractor to their SWMS. This has been fixed and you will be able to add additional subcontractors to a SWMS. 

Application error when going back to the trade skill page: Users who wanted to go back to the trade skill page and change their trade skill would get an application error. We have fixed this in this release, and you can now go back to the trade skill page and change your selection. 

Date filter on the worker page: Unable to filter multiple dates on the worker page has now been fixed. You can now filter multiple dates to help narrow the search results. 

Filtering by the employer on the worker page: Unable to filter multiple employers on the worker page has been fixed in this release. 

File Scan: We take security seriously and have implemented file scanning on any files that are uploaded to a SWMS. Files that are found to have a virus or malware will not be added to the SWMS.  

Dashboard Re-Design: We have made few design changes in the main dashboard for simpliSWMS.

• Titles are colour coded and match the result section

• Change of colour on the tiles to improve user experience

• Fixed up the draft count on the dashboard as it was showing SWMS that were archived but still in the draft.

Adding a project admin: Adding a project admin from the project page was slow. We have improved response times on this page, and it now loads much faster and adds the users in the project admin section a lot quicker.  

Overdue Payment Message: Accounts that have overdue payments will now have a popup message to advise that there are outstanding payments for the account. The message will keep popping up at log in until the payment has been updated.  

Mandatory Reviewer Update: We continue to improve this feature. In this release, we have made several changes to help useability, including: 

• Changed the colour of the review and pending tags  

• Re-worded the “Reviewed” button to “Review”  

• Any reviewer is now able to re-resend the SWMS to other reviewers from the SWMS page 

Contact Support Page: We have added a contact support page for users who require support. They will now be able to use the support page to log support tickets. This can be found in the profile menu.

Bugs:  

Unable to filter archived SWMS: Since the last release, some users were experiencing issues filtering SWMS via the archived SWMS filter. This has now been fixed.  

Worker dashboard: Fixed download button issue on the worker dashboard. You can now export worker dashboard details to an external file.  

Warning message on trade skill page: On the trade skill page the title of the message was missing, which has now been updated to indicate the type of warning the system is presenting.  

PC giving feedback to SWMS greater than revision one: Any SWMS that a PC gives feedback on that is greater than revision one would take the PC user back to the previous revision version once they complete the feedback. This has been fixed so that the PC is now taken to the current revision page for all their feedback.  

Filtering by the employer: On the worker page of the SWMS, the filter by the employer was bringing up unnecessary suggestions of employers’ names that the user could select. We have fixed this so that the list only shows the employer who has been selected for that SWMS.  

Project Admin or is an organisation admin: Any organisation administrators who are added as project admins to a project will not be downgraded to a project admin and will remain an organisation administrator unless their roles are changed.  

Unable to filter by archive projects: Fixed issue where users were not able to filter by the archive projects from the project page. Users are now able to select archive projects as a filtered option.  

New mail service: We have upgraded our mail service, and the new service provides faster email delivery. Also, important to note that emails will now come from noreply@simpliSWMS.com.au instead of noreply@simplibuild.com.au . Please add noreply@simpliSWMS.com.au to your safe list, to ensure emails are delivered to your inbox instead of the junk/spam folder. 

Performance enhancement: We have been working hard in the background to improve the user experience. In this release, you will notice load time for the project and worker pages have reduced. These pages are now loading much faster, especially for organisations with 800+ SWMS or 1000+ workers. We will continue to work on improving the performance of the platform. In the next release, we aim to increase the performance on the Main and Monitor Dashboard pages.

SWMS and project chips in the search field. When searching for projects or SWMS in the search field from the project page, you will now see SWMS, Project, and SWMS status in small chips next to the name. So now you’ll be able to see the status of the SWMS/Project while searching.

Ability to access the menu button of the SWMS from the project page: You will now be able to access the SWMS menu from the project page which lets you archive, suspend, download, and monitor the SWMS without opening the SWMS itself.

Bugs:

Remove the pop-up: The popup button from the new project page has been removed. This was causing some issues where users were not able to close the pop-up.

Unable to go back from the onboarding page: Users were not able to exit the onboarding page once they started the process. This release lets you exit the onboarding page and come back to it at a later time.

Free PCBU accounts unable to find one-year-old SWMS: Some of the free PCBU accounts were missing SWMS that they’d created over one year ago and were no longer active. PCBU’s can now access these non-active SWMS from the filter menu.

SimpliSWMS new pricing: The pricing for new customers has been updated. You can view this pricing on the pricing page. We plan to re-open for new customer signups in August. For existing customers, your pricing will remain the same for another 1.5 years before it will be upgraded to the new pricing.  

Upgrading Free accounts: Users who now go through the checkout and upgrade a free account automatically become the organisation administrators of the platform. They will have the ability to add/remove other users and access the billing and organisation settings.  

Database update: We upgraded our database and the database structure to provide better security and reliability.  

Reminder emails to PCBU: We have updated the email content and added a new email for reminding PCBUs:   

1. If PCBU SWMS is past its due date, the PCBU creators will get a reminder email advising them that SWMS is overdue..   

2. If the PCBU SWMS has been sent to the PC but has not been approved, an email will be sent reminding the PCBU user that they are required to follow up with the PC user to get their SWMS activated.  

Activity Logs: The activity logs in the menu section of the SWMS have been updated to include a more detailed audit trail. For example, users can now see who sent the SWMS to be created, and who declined the SWMS.  

Stripe checkout: We have integrated our payment/checkout pages to use the Stripe checkout. This will enable users to manage and view their billing details in future. We plan to release the billing page in an upcoming release. 

Bug

PC supervisors approve feedback: We have fixed the issue where PC Supervisors were not able to approve feedback.  

Unable to see SWMS data: Some of the older SWMS data was missing from the revision page. We have fixed this so that past revision SWMS data is now visible on the revision page.  

Unable to proceed after selecting Risk & Hazards: Some users were experiencing issues when creating SWMS where they were not able to proceed to the controls section after selecting a Risk & Hazards. This issue has now been fixed.  

Any user able to upgrade: In the past, only the first user who signed up to simpliSWMS for their organisation could upgrade from free to a paid subscription. Now any user in the organisation can upgrade their organisation’s subscription.  

Locked down PC had to have the ability to re-submit SWMS: Issue has been fixed where the PC had the ability to re-submit the SWMS when they have declined the SWMS initially. This has been locked down now as the PCBU should only be able to re-submit SWMS once it has been declined.  

Monitor Page crashing: Some large organisations would have noticed their monitor page running slowly at times. We have fixed this issue so all users will have a better experience.

Unable to resend SWMS (Safe Work Method Statements) to creators: When SWMS are declined by the PC, the PC users were not able to re-send the SWMS to the PCBU creators. This caused an issue in the event users did not receive the email or needed a follow-up. The resend button is now enabled so that users can resend the SWMS at any time. 

English not your first language message: Feedback from the industry was that users were not aware of how they could translate the text of the SWMS to one of the top languages in the industry. Now on selected plans where Text to Voice is enabled the users will get the message below to remind them they can translate the text to voice.  

SWMS reviewed date: On the SWMS summary or the PDF of the SWMS, you will now see a new field called “PC Reviewed Date”. This shows when the SWMS was been reviewed by the PC or reviewing user.

Design update on the user fields: The user fields in the previous version were taking up a lot of unnecessary space and were hard to view on a mobile device. We have updated the user interface to show the necessary details in this field and if the user wants to see more they can simply click on the field to do so.

Multiple security updates: At simpliSWMS we treat security with the utmost importance and continually update our servers and security protocols. In this release, we have made several updates and enhancements to increase security. 

Signage Trade: We have added a new trade skill, “Signage”, with suggested content that has been gathered from the industry to help kick start SWMS for Signage scopes of work. 

Bugs

Remove the “Pay by Card”: There used to be two buttons on the for on the sign-up confirmation page before selecting the type of plan- “Pay by Card” and “Continue”. We have removed the “Pay by Card” button to prevent confusion. 

Date and time field on SWMS: The date and time fields on the SWMS were not aligned with users’ time zones. For example, Western Australia users would see timestamps representing the NSW time zone. This has been fixed. 

New SWMS approval process update: We are continuing to update the new process which is soon to be released to principal contractor accounts which enables organisations to have stage-gate approvals for SWMS. In this release, we have made some changes to your feedback. In this release, any initial or final reviewers who are added to the SWMS after it has been activated are still able to review the SWMS. This will help the project team ensure that new employees who join still need to review SWMS which are already active. 

Ability to search for deactivated workers: Feedback from users is that they want an easier way to search for deactivated workers in the worker search field. Search now supports this. The word “deactivated” will show next to workers’ names to show that they are deactivated. 

Add SWMS ID in the business settings: In the business settings under the admin tab, any business units which are added will now show the “Business Unit ID” as part of the information displayed. 

Monitor dashboard check box: You will now see two checkboxes on the monitor dashboard. “SWMS from my organisation” and “Others” This will help you quickly filter out SWMS that were created by you versus SWMS created by other PCBUs. 

Default tile selected for the dashboard: In the main dashboard, the “Active” Button is now set to default. This will give you a clearer view of your SWMS. 

Update to emails from simpliSWMS part 1: You will notice that emails now have more detail about the SWMS. As an example, the information below will be included on all emails to provide more information about the SWMS in email. Over time we will be updating all the emails to include these details.

Bug 

Unable to lookup organisations with the ABR lookup: The ABR (Australian Business Registry) API lookup does not support looking up organisations that start with “For, Or, And, Of, Off”. We have made changes to work around this but we are dependant on the ABR to provide a fix for the issue. 

Approval process flow missing feedback warning message: In the new approval process flow we were missing the feedback message which comes up advising the reviewer that there are still outstanding feedbacks that need to be actioned. This has been fixed in this release. 

Remove archive/suspended dashboard and monitoring dashboard update 2: SWMS that are archived/suspended will no longer be included in the statistics of the Dashboard and Monitoring Dashboard 

Decline button warning message missing in the approval process flow: We have updated the button to include a warning message: “Declining this SWMS will decline it on behalf of the whole review team” 

Reject email showing "undefined" for revision and user name: Email has been updated to show the revision number. 

Re-sizing screen on desktop crashing the platform: At times the app crashes or gives an error when resizing the window on a MacBook OS . This was due to the new Mac OS bigSur and has now been fixed. 

New PDF (Portable Document Format) services: We have upgraded our PDF service. What does this mean? Users who download a physical copy of the SWMS in PDF will now notice that the SWMS PDF layout has been improved. Footers and headers were added to the PDF, and each HRCW is started on a new page.  

Ability to search archive projects: In the project search filter users will now be able to search projects and SWMS which are archived. A filter “Archive” chip will also be shown at the end of the project/SWMS name to show users which results in their search are archived. 

Ability to un-archive Projects: We have had a lot of support requests from users who would like to un-archive a project which they may have accidentally archived. We have implemented a new feature in this release that will enable users to un-archive projects and all their SWMS. You can find more detail about un-archiving a project here.

Ability to un-archive SWMS: As per the above ability to unarchive projects we have also implemented a feature to un-archive a single SWMS. You can find more detail about un-archiving a SWMS her

Bugs: 

Incorrect figures for the overdue dashboard: Incorrect SWMS details were showing when clicking on an overdue SWMS. We have found that any SWMS that were suspended were still being counted to the overdue statistics. This has now been fixed. 

Monitor dashboard searching: By searching with an empty filter on the monitor dashboard, it would give an application error. This has now been fixed  

Warning message when removing trade skill: An unnecessary warning message was displayed when trying to remove a selected trade skill. We have removed this message in this release. 

PDF layout issue for users with long names: Any users with long names would notice an overlap in the PDF if they were to download a physical copy of the SWMS. 

Unable to add in a secondary contractor: PCBU creators of a SWMS were not able to add in a secondary subcontractor to their SWMS. This has been fixed and you will be able to add additional subcontractors to a SWMS. 

Application error when going back to trade skill page: Users who wanted to go back to trade skill page and change their trade skill would get an application error. We have fixed this in this release, and you can now go back to trade skill page and change your selection. 

Date filter on worker page: Unable to filter multiple dates on the worker page has now been fixed. You can now filter multiple dates to help narrow the search results. 

Filtering by the employer on the worker page: Unable to filter multiple employers on the worker page has been fixed in this release. 

Project name pinned when scrolling down: On the project page, if you had a large amount of SWMS per project it got difficult to determine which project the user was viewing when scrolling down the page. We have now made the project name pinned on top of the page, so when the user scrolls through the SWMS they will always know which project they are looking at. 

Activity log available for SWMS: Want to know who, when and what was actioned in the past for your SWMS? Now you can, simpli click the “Menu” button inside the SWMS and select “Activity Log”. It will now display when: 

• SWMS creator published for PC review 

• PC decline SWMS 

• PC reviewed 

• SWMS Suspended 

• SWMS Archived 

Action button for workers: User feedback was that when clicking on a worker on the worker page they were not able to perform any actions and had to get out of the screen to do so. We have now added the functionality to perform actions (like assisted mode, resend invitation, edit worker, deactivate worker, resolve feedback) inside the “Actions” button on the worker details page. 

Note you can still also perform this on the worker page by clicking on the “+” button 

Confirmation when deactivating a worker: We have put a confirmation box up when users want to deactivate a worker. This will help if users mistakenly press the deactivate button. 

Revision tab notification: When PCBU sends revision for approval, there is no notification number “1” on the “Revision” tab (like the feedback tab) to let the user know that the revision is ready for approval. With this release users will now see a notification number “1” whenever there is task pending their action. For example, reviewing a SWMS for the PC 

Feedback buttons more noticeable: We have made the feedback buttons darker, so that they are more noticeable. Feedback from users was they kept missing the button or were unaware that it was a button to perform feedback. We have also included hover text, so that when users put their mouse over the button it will explain what the button does. 

Monitor dashboard updated data for the PC and PCBU: We have added more data to be able to filter out PC or PCBU monitoring activities on the monitoring dashboard. And we have lots more exciting features to come for this page  - stay tuned. 

SWMS menu bar and HRCW pinned when scrolling down: Just like the project name being pinned at the top, we have also made the SWMS menu bar and the HRCW pinned at the top of the page when users are viewing the SWMS. 

Removed the revision button from the dashboard: We have removed the revision button from the SWMS dashboard as this data is now combined in the drafts button. 

Bugs 

Revision page “Risk and Hazards” banner not pinned correctly: On some devices we found that the “Risk and Hazards” banner in the revisions page was not pinned to the top correctly. This has now been fixed. 

Monitor dashboard project filter not working: Fixed monitor dashboard so you can now filter by project name. 

Unable to attache files on a revision: Small bug on some SWMS revisions whereby users were not able to attach PNG or JPEG files to their controls on the SWMS. An update has been done to fix this issue. 

Basic formatting keyboard: When providing feedback and comments on a SWMS, you know can format your feedback with features like, bold, italic, underline, strikethrough, and bullet points. This makes your feedback/comment more easily readable to the other users.

Suspended SWMS update 2: It may seem like a simple enhancement update for suspending a SWMS function, but there has been a lot of work has gone into making these updates. Below are the updates on suspending a SWMS functionality

• SWMS titles are now showing “Suspended”.

• Any SWMS that has another revision in progress which has not been activated is not affected by the suspending function and can be still worked on and reviewed.

• Project page status update of the SWMS when it is suspended.

• Red banner message to the PC and PCBU advising to create new revision to unsuspend a SWMS.

• Able to create revision after suspending a SWMS.

SSL Increase: SSL (Secure Sockets Layer) is the standard technology for keeping an internet connection secure and safeguarding any sensitive data that is being sent between two systems (server and the browser), preventing outside users from reading and modifying any information transferred, including personal details.

Worker Induction Page Updates: When a worker is sent a SWMS via SMS/email to be inducted into the SWMS there is little information on the page to tell the worker what is the SWMSID, SWMS title and who sent the SWMS. Now this information is included on the initial confirmation page of the SWMS. Heading of the page includes SWMSID, SWMS Title and who sent the SWMS.

Sorting SWMS on the project page by PCBU name: We have changed the project page so that the SWMS are now sorted by the ascending order of PCBU name, and then the Descending order of the SWMS ID.

Increased validations on user fields: There was no validation done on the mobile and email fields when creating or signing up a user. This led to incomplete mobile numbers and emails being used. Now we have implemented a validation check, which is done before saving the details making sure that mobile numbers and emails meet the minimum requirements.

Updating SWMS title, activity area and scope of work: In the past, once the SWMS had been activated users were not able to update the SWMS title, activity area, and scope of work. We locked this feature down thinking there was not a need to do this once SWMS were activated. Many users have give feedback that they would like the ability to update these fields even after the SWMS has been activated. Now this can be done via the “Summary” tab inside the SWMS by clicking the “Edit Summary” button. Note that only the creators of the SWMS have access to update these fields.

Title update for Archived SWMS: When a SWMS is now archived, the status inside the SWMS page is changed to Archived in bold writing, letting the users know that the SWMS is archived. We have also inserted date/time the SWMS was archived into the activity log section .

Confirmation for archiving SWMS: When the SWMS was archived there was no confirmation to the user to type the word “Archive” similar to how it is done when suspending a SWMS on a project. We wanted to have the same function as we found users would archive the SWMS without understanding that once the SWMS has been archived it cannot be undone. Now there is a confirmation box that prompts users to type in the word “Archive” to ensure that they have read the message before they can archive a SWMS.

Archiving SWMS warning: Another update to archiving SWMS is when it is archived there is a warning message to advise the user on the number of monitors which are still open or overdue. This will help users to ensure they close out any actions or monitors before archiving a SWMS.

“Resolved, Open, Decline” button comments on feedback: In the feedback tab where PC/PCBU sends feedback to each other the buttons “Resolved, Re-Open, Decline, Closed” now has a comment box where the user can comment on performing the action of “Resolved, Re-Open, Decline, Closed”.

Activity log to include the full name: The activity log has been updated so that it includes the full name of the user who performed an action like archive, sending SWMS for review, declining SWMS etc. 

Part 1 of monitor summary broken down for PC and PCBU: We are enhancing the monitor dashboard page and have done the first part of breaking down monitor dashboard via the PC and PCBU. Stay tuned as we will be releasing this feature in the next release. 

Bug: 

Add worker button: On some iPhones, we noticed that the “Add worker” button on the worker tab was half missing. This has now been fixed by removing the “export” button which allows the ability to download an export of the workers tab on the mobile. You can still export on the desktop but not on the mobile as we found that users perform this function more on the desktop than mobile. 

The team has spent this sprint focusing on enhancing and improving existing features within the platform. The list of changes from today’s release are:

Email Scheduler: With more and more features being released each week we have enhanced the way we are logging and sending emails/notifications to our users. The email scheduler will increase performance and make all the notifications a seamless process. 

Pin Risk & Hazard when scrolling on mobile: When viewing SWMS on the mobile it can be challenging to understand what Risk & Hazards the controls are linked too. Now when scrolling/viewing a SWMS on the mobile the “Risk & Hazard” will always be on top of the page making it easy to link the controls to the Risk & Hazard. 

Notification for updates and release: Some of our users did not know where to find the release notices/updates to the platform. They were not aware of the new enhancements that are being released each week. Now when a user logs in to simpliSWMS, they will see a notification on the top right next to the profile picture which directs them to the release notices. 

Export worker page and worker details to Excel: We have had requests for this feature and now it’s ready. You will have the ability to download the worker details of your SWMS to an Excel/CSV file. Next time you log in you will notice the export to CSV button on the worker page. 

Help Icon: Clicking on your profile on the top right hand side you will see a new menu called “Help”. This will now take you to our FAQ for simpliSWMS where you will be able to search for articles to help you in your journey with simpliSWMS. 

Timestamp for worker signing: We have now included the time the SWMS was signed or sent to the worker. 

Red Banners: Users may notice the red banners on some pages. This banner contains information about an incomplete task and what the user must do to fix it. There will also be a link after the message which will take the user to the page so that they can complete the task. Below is an example where the SWMS is missing controls for a Risk and Hazards. 

Monitor overdue by column: On the monitor dashboard page we have implemented another column called “Overdue by” which will show users how many days the SWMS monitor is already overdue . 

Change “Monitoring frequencies" field to mandatory: This field is now mandatory for users to fill in the number of days between monitorings that they want to set, to ensure sufficient monitoring will be done for the SWMS. 

Disabled and enabled resend buttons: Based on the SWMS status some of the resend buttons will be disabled. This is to ensure that the right email and process is undertaken when resending the emails. As an example, resending email to a “PC Point of Contact” is disabled when the SWMS is still in draft as the “PC Point of Contact” can only view the SWMS when not in draft status. 

Remove WebSocket connection Some pages were coming up with “WebSocket” warnings. We have removed this and users will not see this message anymore. 

Bugs: 

SWMS that do not have an action or monitor not coming up on the dashboard: Fixed on the monitor dashboard. SWMS for the "SWMS with overdue monitors" was showing 0 when the SWMS is overdue. Reason for this was that some of the SWMS did not have any monitors or actions but still overall the SWMS was overdue and should show in the monitor dashboard. 

Monitor Dashboard tooltips: Fixed up tool tips wordings and position making it more clear to view.

Our first release for FY21 and it’s a big one with a couple of brand-new features are now available.

Worker management screens: You all been waiting for this feature! You now can search for workers and see all their SWMS that they have been registered to

Ability to suspend a SWMS temporarily: In the event someone is hurt on site it’s essential to ensure we can stop workers from being registered onto the SWMS. Now we have a new feature in the “Menu” called “Suspend SWMS”. The PC/PCBU can now suspend an active SWMS at any time. When an SWMS is suspended, a notification is sent out to all key points of contact on the SWMS (such as Creators, Reviewers, Implementors, PC Points of Contact, and PC Supervisors) letting them know that the SWMS has been suspended and the reasons why. To be able to register workers again on the SWMS, a revision needs to be created and re-submitted to the PC for approval.

Instructions on how to suspend SWMS can be found here

Ability to export Monitor activities from the Monitor Dashboard and SWMS monitor page: Need data in excel file to be able to create own reports or dashboards? Now you can export to csv file by clicking on the export button.

My Account - Updating own profile details: Users now can update their profile details via the “My Account” in the top right-hand menu bar.

View all users in a project: We had feedback , that you want to view all users for a project. Now you can filter users by project making it easier to get an overview of who has access to which projects. This is done via the admin page.

Project Page SWMS details in two rows: On the project page you will now notice that the SWMS details are on two lines per row. Top row is PCBU name, bottom row has the SWMS ID and SWMS title, making it easier to locate the PCBU SWMS you are looking for. It is also sorted in alphabetical order via the PCBU name.

Login button on top of the page: The login button for simpliSWMS is now on the top of the page, so mobile users do not have to scroll down the page to locate it.

Ability to resend email: There are times that users may have deleted the email and the only way to resend emails was to contact support. Now you can resend emails via the summary page by clicking on the “Re-send invitation”.

Dashboard tooltips: Another great feedback from our users is that they didn’t know what each of the monitor dashboard icons represented. We have now implemented tooltips for when you hover the mouse over the icons. These display a short description of what each icon represents.

Open actions = Total number of open actions recorded during monitoring of the SWMS and are yet to be closed.

Overdue actions = Total number of actions recorded during monitoring of the SWMS that have passed the due date to be closed.

Closed actions = Total number of actions that have been closed.

Monitors without actions = Total number of SWMS that have had a monitoring activity completed on them where the set frequency has not expired.

Overdue Monitors = Total number of active SWMS which exceed the monitoring frequency.

PCBU search filter on Project Page: A new filter on the project page that can filter SWMS by the PCBU name.

Bugs:

· Access to project users in the admin screen: Switching project users in the admin screen at times crashed the page. We have now fixed this issue and users can switch users in and out as a project admin.

· Overdue Monitors on the Monitors dashboard: Fixed up the issue where it was giving the incorrect count for the overdue monitors.

· Worker page message for non-paid users: Non-paid users using the platform will now get a pop-up message advising them that the worker page is only available for paid subscribers, whereas in the past they were getting an error message.

· Ability to update the summary page in revision: Users can now update/edit the summary page in the revision section. This means users don’t need to exit out of revision in order to edit - they can do it all in the revision section.